Job Description

We are seeking a highly organized and detail-oriented Traffic Controller to join a busy creative department. The role involves managing workflow and timelines for design, video, and layout projects from start to finish.

The Traffic Controller will be responsible for prioritizing projects for the creative team, ensuring briefs are logged and complete, and making sure that projects are delivered on time and to the highest quality standards.

This is a fast-paced and dynamic role that requires excellent communication, time management, and problem-solving skills.

• Work with the Creative Director to create and manage project schedules, ensuring that all projects are delivered on time by the creative departments.

• Set up a traffic system and process and train the team on how to utilize it, as this will be a new function within the organization.

• Ensure all briefs are logged in Trello and check that briefs are complete and that the design team can effectively work with the information provided, or revert back to the project owner for additional details.

• Allocate design resources effectively to ensure the smooth running of projects.

• Communicate project timelines and updates to team members and stakeholders.

• Track project progress and identify potential roadblocks or delays.

• Communicate with internal and external clients/stakeholders and project owners on progress and act as the interface between them.

• Coordinate with various departments to ensure the timely delivery of all assets needed for projects.

• Implement and maintain a creative workflow process to streamline project management.

• Prioritize and schedule urgent projects based on business needs.

• Monitor and enforce quality control standards for all deliverables.

• Act as a point of contact for any project-related inquiries or issues.

• Coordinate all advertising materials required for the printing of magazines and show guides between various departments, ensuring that all relevant collateral is in the correct format and resolution.

• Ensure all relevant logos and source materials for the delivery of projects are in the correct format and resolution.

• Set up and log timelines and templates with marketing and project teams and the managing editor for the production and delivery of all marketing assets pre-event, onsite, and post-event.

• Work with the Marketing Director, Managing Editor, and Creative Director to obtain quotations for any outsourced services related to the design of marketing assets (e.g., business cards, brochures, books, and magazines).

• Assist the Creative Director with administrative tasks related to the running of the Creative department, including managing HR processes for the team (e.g., setting reviews, job specs, interviews, etc.).

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