Job Description

Description We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively. Responsibilities: - Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules. - Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes. - Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development. - Coordinate corporate events and ensure seamless execution of all logistics. - Manage office supplies, inventory, and maintain a clean and organized work environment. - Oversee scheduling of front desk coverage and provide support as needed. - Safeguard the privacy of records and corporate archives related to residents, employees, and the facility. - Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment. - Proofread documents and prepare accurate reports, ensuring all communications are error-free. - Abide by organizational policies and procedures while contributing to a collaborative workplace. Requirements - Proven experience in administrative or executive assistant roles with strong organizational skills. - Proficiency in calendar management, travel arrangements, and meeting coordination. - Excellent written and verbal communication skills, with attention to detail and proofreading abilities. - Familiarity with fundraising campaigns, donor records, and fundraising software is highly preferred. - Ability to handle multiple tasks in a fast-paced environment while maintaining professionalism. - Strong interpersonal skills to effectively collaborate with board members, staff, and external stakeholders. - Knowledge of office administration practices and proficiency with standard software tools. - Ability to lift up to 20 pounds and remain seated or standing for extended periods as needed. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office,

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